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Agency Portal
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Sign in to manage your jobs and workers.
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Operations Overview
Live job, worker-response and attendance activity for your agency
View All Jobs β
Active Jobs
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Pending, broadcasting or currently filled
Worker Responses
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Responses recorded across your jobs
Jobs Filled
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Filled and awaiting completion
No-Shows
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Recorded attendance outcomes
Recent Jobs
Your five most recently submitted requests
Jobs
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Attendance Overview
Recorded outcomes for accepted workers
Full Day
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Half Day
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No-Show
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Pending
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Workforce Records
Agency-managed CSCS and Right-to-Work records across your active roster
View Workers
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Active Workers
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Records Current
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Expiring in 30 Days
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Records to Review
Active Workers
Select a summary card to filter the worker list
Worker
Portal
CSCS
Right to Work
Next Expiry
Record Status
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Loading workforce recordsβ¦
Agency Reports
Preview, filter and export operational records for your agency.
Operational Report
Job & Attendance History
Review jobs, worker responses and recorded attendance across your agency.
Available
Report Filters
Choose the records you want to preview and export.
Start Date
End Date
Search Report
Contractor
All contractors
Job Status
All statuses
Pending
Broadcasting
Filled
Completed
Cannot Fulfil
Cancelled
Attendance
All attendance
Full Day
Half Day
No Show
Not Marked
Preview Report β
β© Download CSV
Report Preview
The first 25 rows are shown below.
Job Ref
Submitted
Job Date
Contractor
Role
Worker
Response
Attendance
Generate a report to see the preview.
This report contains operational job and attendance data only. Successful report generation is recorded for security and audit purposes.
Your Contractors
View contractor clients connected to your agency and monitor portal access.
Open this section to load your contractors.
Contractor Access Requests
Track requests submitted to CrewFill for contractor portal access.
No requests loaded yet.
Request Contractor Access
CrewFill will review the request and send portal access to the contractor.
Company Name
*
Contact First Name
*
Contact Last Name
*
Email Address
*
Phone Number
This form sends a request to CrewFill. It does not immediately create an account or email the contractor.
Loading accessβ¦
Read-only Access
Agency Members can view contractors and request statuses. Only an Agency Admin can submit a contractor access request.
All
Pending
Broadcasting
Filled
Completed
Cannot Fulfil
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List
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Grid
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Review Job Request
β οΈ Once submitted, CrewFill will review the request before dispatching to workers. You cannot edit after submission.
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Confirm
Cancel
Confirm
Attendance Verification
Manual attendance always remains available. GPS verification is optional for each job.
Enable GPS-assisted check-in
Location is requested only when a worker presses Check In or Check Out.
Site postcode
Verification radius
100 metres
150 metres
200 metres β recommended
250 metres
300 metres
500 metres
GPS is supporting evidence only. Exceptions require Agency review and never automatically mark a no-show.
GPS-supported attendance evidence
Loading attendance evidenceβ¦
Cancel
Save Settings
GPS Attendance Evidence
The map compares the fixed job site with the location recorded when the worker pressed the attendance button.
Fixed job site
Workerβs recorded location
Close
Request Defaults
Γ
Always transfer to CrewFill Ops
Off keeps new Contractor Portal requests with your Agency.
Off
Worker pay calculation
Confirm separately per job
Percentage deducted from client charge
Deduct a fixed amount
Value
Β£
%
Review the new default
This affects new Contractor Portal requests only. Existing requests are unchanged.
Cancel
Review Changes
β Back
Confirm & Save
Close
Confirm Action
Calculate worker pay using
Β£ Worker pay
% Deduction
Worker pay rate
Β£
%
Workers will see only the final worker pay rate. They will not see the client charge rate or Agency margin.
Cancel
Confirm
Export Worker Roster
Active workers only
Excludes workers removed from the active roster
Complete roster
Includes active and removed workers
The CSV includes names, email addresses, phone numbers, portal status and compliance information.
Cancel
Download CSV
Submit on Behalf
Fill in the job details on behalf of a contractor
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Contractor
Select Contractor
(optional)
Please select...
Or enter email manually
Contact Name
Company Name
*
Job Details
Job Role
*
General Labourer
Date
*
Start Time
*
Quantity
*
Number of Days
*
Expected Site Hours per Day
*
Rate Type
*
Day Rate
Hourly Rate
Rate (Β£)
*
Site Postcode
*
Site Address
CSCS Required
Not Required
Green Card
Any CSCS
Notes
Client Reference
Preview & Submit β
β οΈ Once submitted, CrewFill will review the request before dispatching to workers. You cannot edit after submission.
β Edit
Confirm & Submit β
My Account
View your account details and securely change your password
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Account Details
Name
Email Address
Agency
Role
Access Status
Change Password
Current Password
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New Password
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Confirm New Password
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Update Password β
Team Members
View your agency team, invite colleagues, and manage access
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Current Team
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Add a Colleague
First Name
*
Last Name
*
Email Address
*
The colleague will receive a temporary password by email. They will be added as a Member and cannot invite other colleagues.
Send Invitation β
Workers
View your agency roster, add workers, and review spreadsheet imports
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β© CSV
β» Refresh
Loading workers...
Add a Worker
First Name
*
Last Name
*
Email Address
*
Phone Number
CSCS Card Type
CSCS Status
Not provided
Active
Expiring soon
Expired
Engagement Type
Not provided
PAYE
CIS
Umbrella
Subcontractor
Other
Adding a worker places them on your roster only. It does not immediately create portal access or send an email.
Add to Roster β
Import Spreadsheet
Upload worker spreadsheet
Drag a .xlsx, .xls or .csv file here, or click to browse
Review Column Mapping
β¦ Use AI for Unclear Columns
Preview workers
Review the mapped worker rows
β
Preview shows up to 5 rows. Preview data remains in your browser and is not sent to AI.
CrewFill will suggest familiar columns automatically. You must review the mapping before any worker records are imported.
Import Reviewed Workers β
Edit Worker
Update worker details and compliance records
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Worker Profile
First Name
*
Last Name
*
Email Address
Contact CrewFill to change this email address.
Phone Number
Engagement Type
Not provided
PAYE
CIS
Umbrella
Subcontractor
Other
CSCS Card Type
Save Worker Profile β
CSCS Compliance
Card Description
Verification Status
Unverified
Verified
Rejected
Issue Date
Expiry Date
Notes
Save CSCS Record β
Right-to-Work Compliance
Record Description
Verification Status
Unverified
Verified
Rejected
Issue Date
Expiry Date
This Right-to-Work record does not expire
Notes
Save Right-to-Work Record β
Broadcast
β